Privacy Policy
Entry into force: August 12, 2022
1. General
CROWDCONSULTANTS is a network hub of experts dedicated to pioneering New Work and state-of-the-art advisory, consulting, interim management and staffing services. Through tailored, on-demand staffing of experts via crowdsourcing from various networks and social media platforms, we are able to provide true experts for the specific task who know the situation of our clients from their own past experience. By that, we are providing a variety of “services”.
We respect the privacy of users (“you”, “your”, etc.) using our services and Internet pages and are therefore committed to protecting your personal information and information at least in accordance with applicable law, especially the General Data Protection Policy of the European Union (GDPR) and the country-specific data protection regulations applicable to CROWDCONSULTANTS.
We use the platform Teamtailor as Data Controller to attract candidates and manage the recruitment process. Please note: When applying for an open position via our Internet pages and our job board, this Privacy Policy will apply to our processing of your personal data. When you apply for a job opening through an external job board or similar online service provider, you should note that the relevant job board may retain your personal data. Any use by a job board or similar service provider of your personal data will be in accordance their privacy policy.
This Privacy Policy sets out the basis on which personal data collected from you or that you provide to us will be processed by us in connection with our recruitment processes, required for providing the above services. Please read this policy carefully to understand how we process your personal data.
Furthermore, it informs you about your rights concerning these data and information and how to get in touch with us on data privacy topics.
Responsible for data processing is:
CROWDCONSULTANTS 360 GmbH
Akazienstraße 3a
10823 Berlin, Germany
Phone: +49 30 233 291 740
E-mail: info@crowdconsultants.com
You can contact our data protection officer at:
dataprivacy@crowdconsultants.com
2. Definitions
In addition to the terms defined elsewhere in this policy, the following terms shall have the following meanings:
“Personal information” means any data and information that either (a) personally identifies a natural person or (b) belongs to an identifiable natural person, i.e. to someone who can be directly or indirectly identified, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more characteristics specific to a personas physical, physiological, genetic, intellectual, economic, cultural or social identity, or (c) information collected on our Internet pages and maintained in accessible form, which individually identifies an individual consumer, or that (d) we are otherwise required to protect under applicable data privacy laws (including, but not limited to, national, international and supranational data protection and privacy laws, guidelines, regulations and comparable legal acts). Personal information includes, for example, your contact details such as your name, e-mail address, birthday or telephone number as well as information about your professional education and experience, your skills, your preferences, your memberships inf professional associations, etc.
“Sensitive personal information” means personal information revealing racial or ethnic origin, political opinion, religious or philosophical beliefs or trade union membership, as well as the processing of genetic or biometric data for the purpose of uniquely identifying a natural person, data concerning a natural person’s health or sex life or sexual orientation.
“Processing” means any operation or series of operations carried out on personal information or sets of personal information with or without the aid of automated procedures, such as the collection, recording, organization, structuring, storage, adaptation or alteration, consultation, retrieval, use, disclosure by transmission, dissemination or any other form of provision, alignment or combination, restriction, erasure or destruction.
3. Processing of Personal Information
Depending on how you use our services and websites, your personal information will be processed as follows:
a) Client Information
Information that clients or potential clients (“clients”) provide to us: We need to collect and use information about our clients
or individuals in our clients’ organizations when we provide or may provide our services. We usually collect and process the contact information of the individuals in the clients organisation (such as name, telephone number, e-mail address and job title) who are relevant for ensuring that our cooperation runs smoothly. We may also collect information from any general publications or obtained to us by someone in the client‘s organization. Our contact with the client is being logged.
Information we collect about clients from third parties: Where appropriate and in accordance with local laws and regulations, we may collect additional information about the client, its organization or its employees that we obtain through analysis of online and offline media (which we conduct ourselves or for which we engage other organizations),
market research by third parties, participant lists at relevant events and/or other limited sources and from third parties.
b) Candidate Data
Our services include the search, placement and deployment of specialists and executives (in each case “candidate” or “candidates”) for temporary and permanent positions at CROWDCONSULTANTS or our clients (“services for clients”).
If you are interested in becoming a candidate, you can provide us with information regarding your personal and professional background (“Candidate Information”) via resourcing@crowdconsultants.com or related e-mail addresses provided by us (“Candidate Contact Address”) or via our candidate management system Teamtailor (“Candidate system”),
which we will consider in our services to clients at our sole discretion. Candidate information is provided on a purely voluntary basis. By providing us with your candidate information, you expressly consent to the processing of this information for the purpose of our services, including any sensitive personal information transmitted or communicated to us.
The more information you pass on to us, the better we can assess your potential suitability for a vacant position or similar. However, we urge you not to provide us with candidate information that is likely to be of little or no relevance in normal hiring processes or that would not be considered from a legal point of view. This applies in particular to sensitive personal information.
If and to the extent that you provide us with candidate information, e.g. via the candidate contact address, we may contact you via the contact details you have provided in order to clarify any questions that may arise or to obtain additional information from you. In addition, we may conduct assessments of your professional profile and research information about your personal and professional life that is publicly available through social media services (e.g. Facebook, Google, LinkedIn, Twitter, Xing, etc.) or on the Internet to the extent that this information may be relevant to your qualification for a particular
position. Any resulting information will be considered candidate information and will be processed as described below together with the candidate information originally provided to us by you.
Your candidate information is mainly processed by and on behalf of CROWDCONSULTANTS by our consultants and administration staff to fulfilthe services for our clients. However, depending on how and where wehave to provide our services to our clients, your candidate information may additionally be processed by or on behalf of one of our affiliated
companies (the “CROWDCONSULTANTS network”).
Your candidate information processed in this way could contain:
your contact details (name, address, telephone number, e-mail address, etc.)
your biographical data
information about your education and your professional career
information on your remuneration and your remuneration wishes
information on your suitability for vacancies with clients, which we compile as part of our assessments of your professional profile
information about your personal and professional life that is publicly available via social media services (e.g. Facebook, Google, Xing, LinkedIn, Twitter, etc.) or otherwise on the Internet that may be relevant to your qualification for a particular position.
any sensitive personal information that you may disclose to us.
Your candidate information may be disclosed to third parties as follows:
It will be or is stored in databases via a cloud service on servers in Western Europe operated by our service provider Microsoft Corporation or in our Candidate System operated by Teamtailor AB Östgötagatan 16, 116 21 Stockholm, Sweden. Additional information on the processing of personal data in this regard can be found in Teamtailor’s data protection declaration at https://www.teamtailor.com/en/privacy-policy/.
It will be disclosed to representatives of our clients in charge of qualifying, selecting, approving or processing candidates for projects or permanent placements where the clients has rendered the services of CROWDCONSULTANTS and you had consented to introducing you as candidate.
In addition, we may, at our discretion, disclose extracts of your candidate information, such as your professional career history, to certain clients to determine whether they are interested in you as a candidate for a vacancy about which they have informed us. The information disclosed shall be limited to the information necessary for this purpose and shall be marked as “personally confidential” and “irretrievably deleted after review”. We will neither disclose all of your candidate information nor present you in detail to a client without first obtaining your specific consent.
As part of our services for clients, your candidate information may be processed for the following purposes:
Conducting searches for potential candidates on behalf of clients who have a vacancy in a specialist or leadership position,
Evaluation of your suitability for vacancies with our clients,
Informing you about vacant positions that may be of interest to you,
Checking your educational certificates, vocational qualifications and certificates,
Research information about your personal and professional life that is publicly available through social media services (e.g. Facebook, Google, LinkedIn, Twitter, Xing, etc.) or on the Internet, or that results from information previously disclosed to us by you, where such information may be relevant to your qualification for a particular professional or leadership position,
Contact you, after you have been hired by or deployed with a client, as a contact person for client for the hiring or deployment of other candidates or as an information source for potential candidates and other client,
Operating the databases in which your candidate information is stored.
At no time will your candidate information be consolidated, linked or otherwise associated for purposes other than providing services to our clients.
In this context, please note that some of our client and potentially companies in the CROWDCONSULTANTS network may be located in countries outside the European Union (EU) for which the European Union has not determined that they have an adequate level of protection for personal information, i.e. a level of protection for fundamental rights and freedom that complies with the basic data protection regulation applicable within the European Union. Similarly, jurisdictions outside
the European Union may find that the countries to which your candidate information, or parts thereof, is transferred in accordance with the foregoing, do not have an adequate level of protection. By submitting your consent as described below,
you expressly and clearly agree that your candidate information or parts thereof, as described above, may be disclosed or otherwise communicated to recipients in countries that may have different, lower or even insufficient protection of your personal information compared to the applicable standards in the jurisdiction in which you reside or work or from which you contact us; and
expressly and clearly waive protection in accordance with these standards for information disclosed or transmitted in this way.
c) Information from reference
Information we receive from people or institutions providing references: To receive a reference from you about one of our candidates, we may use your contact information (such as name, email address and telephone number). We may also process certain professional details (such as your job title, profession, academic and professional qualifications and background) and your relationship with the candidate (such as your relationships, experiences and opinions with the
candidate). In general, we ask candidates to provide us with most of this information, but we may supplement it with information we collect about you from publicly available sources (e.g. LinkedIn, Google and Xing) or by asking you directly.
d) Information from Suppliers
Information provided by suppliers or potential suppliers (“Suppliers”): We need information from our suppliers to ensure a smooth cooperation. This includes, for example, the contact details of the relevant persons in your organisation so that we can communicate with you and your bank details so that we can pay for the services you provide (if this is part of the contractual agreement between us).
e) Newsletters
If you expressly register in writing for one of our newsletters, your e-mail address will be used for our own advertising purposes until you unsubscribe from the newsletter. You can revoke your consent at any time with effect for the future. If you no longer wish to receive the newsletter, you can unsubscribe by sending an e-mail to dataprivacy@crowdconsultants.com with the subject unsubscribe.
4. Routine deletion and blocking of Personal Information
CROWDCONSULTANTS processes and stores your personal information only for the time necessary to achieve the purpose of the data retention or as far as this has been provided for by the General Data Protection Regulation of the European Union (GDPR) or any other legislator in laws or regulations to which CROWDCONSULTANTS is subject.
If the storage purpose no longer applies or if a storage period prescribed by the GDPR or another competent legislator expires, the personal information will be blocked or deleted routinely and in accordance with statutory provisions, unless the person concerned has expressly consented to a longer storage and processing period.
Personal information about candidates are usually deleted 2 months after completion of our respective service or after notification of a refusal, unless you have expressly agreed to a permanent storage or we are obliged to store certain personal information according to legal regulations.
5. Your Rights as Data Subject
a) Your right of confirmation, information and correction
Subject to applicable law, you are entitled to obtain information about your personal information processed by us and to request the correction of inaccurate personal information or personal information not processed in accordance with applicable law.
To submit a request to this effect, please use the contact options listed below under “Contact”.
In case you have provided information via our Candidate System Teamtailor, you may change the information provided by you on your own by logging in to the account you have created with your chosen user name and personal password.
b) Your right of opposition, restriction of processing or cancellation
Subject to applicable law, you are entitled to object to the processing of your data, to demand the restriction or deletion of your personal information processed by us or to revoke your declaration of consent for processing. However, an immediate deletion cannot take place, for example, if the storage and processing is necessary to fulfil a legal obligation, for example the archiving or documentation of certain personal information.
To submit a request to this effect, please use the contact options listed below under “Contact”.
In case you have provided information via our Candidate System Teamtailor, you can delete your data by deleting the account you have created when applying for a vacancy by logging in to your account with your chosen user name and personal password and deleting your profile using the foreseen option.
6. Use of Social Plug-ins and Cookies
a) Social Plug-ins
We do not use social plug-ins on our website. However, in some places we refer to our company pages of third party providers such as Xing, KUNUNU, LinkedIn, Glasdoor and Twitter. When you access or click on the
corresponding logos or hyperlinks of these providers on our Internet pages, no personal information is forwarded to the respective third party provider.
b) Cookies
Our Internet pages use cookies. Cookies are small text files downloaded by your Internet browser that are stored on the device you use to access our Internet sites (e.g. your personal computer, tablet or smartphone). Depending on their purpose, cookies log certain user-related information such as your user preferences, authentication information, security parameters, data about the device you use to access the site, and statistical information about your use of the site.
Where necessary during your visit to our website or your return visit, your Internet browser transmits the cookies, including the information they contain, to the servers from which they were originally downloaded. The analysis and processing of this information enables us to ensure the functionality of the site, improve your online experience and optimize the structure and content of the site.
The cookies we use can be categorized as follows:
Session cookies: These are cookies that allow our sites to collect information about what you do each time you visit the
site during a browser session. By connecting to our server, your device is assigned a session ID that can be used by our server to identify your device during the session and improve the usability of the site. These are temporary cookies that are deleted when you leave the website.
Permanent cookies: These are cookies that are stored by your Internet browser for more than one session and become invalid after a defined time period. Permanent cookies enable us to remember your settings and information so that you do not have to re-enter them every time you visit our site. These cookies also register how you use and interact with the site and allow us to personalize the site. For example, we can use it to change the rotation of images on the page so that different images are shown the next time you visit.
First-party cookies: These are cookies that we store and access on your device in our capacity as controller of your personal information when you visit our site. This may include cookies associated with third party service providers, provided we control and determine the purposes and means of processing your personal information logged by these cookies. As a result, initial supplier cookies may log user-related personal information that third parties may access on our behalf and in accordance with our instructions and that may be processed by them on our behalf and subject to our instructions.
Third-party cookies: These are cookies that are stored and accessed by third parties on your device, which determine the
purposes and means of processing your personal information logged by these cookies.
You can influence the scope and extent to which we use cookies when you visit our Internet sites. In particular, you may prevent cookies from being stored on your device by adjusting the corresponding settings of your internet browser.
Depending on which Internet browser you use, certain features on our site may not work properlyor may be more difficult to use, or you may explicitly be able to decline the use of third-party cookies. However, third parties may nevertheless have access to your personal information if this data is logged by initial provider cookies.
7. Amendments to this Policy
From time to time we may change our business activities and/or our policies and procedures regarding the processing of personal information. If necessary, we will amend, supplement or replace this policy in such cases, subject to applicable law. In the event of changes to this policy, we will post the replacement version online and change the date of entry into force of this policy indicated at the beginning.
However, to the extent required by applicable law, we may notify you of any changes to this policy in advance and give you an opportunity to object to those changes. If you exercise your right of objection, the changes to your personal information will not take effect, but your ability to use our services may be terminated or restricted. We will expressly inform you of the consequences of an objection or omission to the extent and in the form prescribed by law.
8. Contact
You are welcome to ask questions and make comments about this policy and our privacy practices. Please contact us using the contact options below and we will respond to you as soon as possible:
Responsible for data processing is:
CROWDCONSULTANTS 360 GmbH
Akazienstraße 3a
10823 Berlin, Germany
Phone: +49 30 233 291 740
You can contact our data protection officer at:
dataprivacy@crowdconsultants.com
